Privacy Policy

(Please be aware we are currently reviewing this information page 01/08/20 and expect completion 31/08/20)

Who we are

We are a voluntary board of peer reviewers, consisting mainly academic staff and PhD candidates who are interested in promoting the potential benefits of video essay form in scholarly research, teaching and learning. Our website address is: https://www.videoessay.org.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements

Publication Ethics and Publication Malpractice Statement

Video Essay Org takes intellectual integrity very seriously. The publisher, editors, reviewers, and authors all agree upon the following standards of expected ethical behavior, which are based on the Committee on Publication Ethics (COPE) Core Practices.

Duties of Publisher

Publication Decisions
Common Ground’s editorial team, in consultation with the journal or journal collection’s editor(s), is responsible for deciding which submitted articles should be published. The editorial team may confer with the journal editor and will strongly consider peer reviewers’ comments and recommendations as part of this decision-making process.

Fair Play
Submitted articles will be evaluated according to their intellectual merit, without regard to the race, gender, sexual orientation, religious beliefs, ethnic origin, citizenship, political philosophy, or institutional affiliation of the author(s).

Confidentiality
Editorial staff will not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, or other editorial advisers.

Disclosures of Conflicts of Interest
Unpublished material must not be used in an editor’s own research without the written consent of the author.

Duties of Reviewers

Contribution to Editorial Decisions
Recommendations by peer reviewers are the single most important determining factor in whether a manuscript is accepted for publication. They may also help the author improve a manuscript that has been accepted pending revisions.

Promptness
Peer reviewers are asked to complete their reviews within two weeks of receiving a peer review assignment. If they cannot complete the report within two weeks, they may ask for an extension. If a peer reviewer feels unqualified to review a particular manuscript, he or she may notify a member of Common Ground’s editorial team to be excused from the assignment.

Confidentiality
Any manuscript received for review will be treated as confidential. It must not be shown to or discussed with others except as authorized by Common Ground’s editorial team.

Standards of Objectivity
Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Reviewers should express their views clearly with supporting arguments.

Acknowledgment of Sources and Identification of Possible Plagiarism
Reviewers should identify relevant published work that has not been cited by the authors. Reports of statements, observations, or arguments that have been noted elsewhere should be accompanied by a relevant citation. A reviewer should also call the editor’s attention to any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.

Disclosure and Conflict of Interest
If a peer reviewer feels unqualified to review a particular manuscript, he or she must notify a member of Common Ground Research Networks’ editorial team to be excused from the assignment. Privileged information or ideas obtained through peer review must be kept confidential and not be used for personal benefit. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers under review.

Duties of Authors

Reporting Standards
Authors of reports of original research should present an accurate account of the work performed, as well as an objective discussion of its significance.

Data Access and Retention
Authors are asked to provide the raw data in connection with the paper for editorial review, and should be prepared to provide public access to such data whenever possible. In any event, authors should be prepared to retain such data for a reasonable amount of time after publication.

Originality and Plagiarism
Authors should ensure that they have written entirely original work, and if they have used the work and/or words of others that this has been appropriately cited and quoted. Articles found to have plagiarized material will be withdrawn from publication consideration. If plagiarism is found after an article is published, the publisher will contact the author for a response to the allegations. In cases of proven plagiarism or nonresponse/inadequate response, the offending article will be retracted and a statement from the publisher will be inserted in its place in the relevant journal issue.

Multiple, Redundant, or Concurrent Publication
Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior and it is unacceptable. Manuscripts must only be peer reviewed by one journal at a time. Common Ground Research Networks will consider publishing articles that have been published elsewhere previously, provided that they have undergone substantial revision or reworking. In such cases, 70 percent of the article must consist of new or significantly revised material.

Acknowledgment of Sources
Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.

Authorship of the Article
Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as coauthors. Where there are others who participated in certain substantial aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate coauthors and no inappropriate coauthors are included on the paper, and that all coauthors have seen and approved the final version of the article and agreed to its submission for publication.

Disclosure and Conflicts of Interest
Authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of the manuscript. All sources of financial support for the project should be disclosed.

Fundamental Errors in Published Works
When an author discovers a significant error or inaccuracy in his or her own published work, it is the author’s obligation to promptly notify the publisher and cooperate with Common Ground’s editorial team to correct or retract the article.

Informed Consent for Human and Animal Rights

Statement on Human and Animal Rights

For research studies using human or animal subjects, the trial’s design, conduct, and reporting of results must conform to Good Clinical Practice guidelines (such as the Good Clinical Practice in Food and Drug Administration (FDA)-Regulated Clinical Trials (USA) or the Medical Research Council Guidelines for Good Clinical Practice in Clinical Trials (UK)) and/or to the World Medical Association (WMA) Declaration of Helsinki.

Any work describing a study that used human subjects must include a statement that affirms the experiments were performed with prior informed consent (written or verbal, as appropriate) from each participant.

Humans: When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1975, as revised in 2008 (5). If doubt exists whether the research was conducted in accordance with the Helsinki Declaration, the author(s) must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study.

Animals: When reporting experiments on animals, authors should indicate whether the institutional and national guide for the care and use of laboratory animals was followed. Experimental research on vertebrates or any regulated invertebrates must comply with institutional, national, or international guidelines, and where available should have been approved by an appropriate ethics committee. A statement detailing compliance with guidelines and/or ethical approval must be included in the work. For studies involving client-owned animals, author(s) must document informed client consent and adherence to a high standard (best practice) of veterinary care.

Statement on Informed Consent

Consent: For all research involving human subjects, informed consent to participate in the study should be obtained from participants (or their parent or guardian in the case of children under 18 and a statement to this effect should appear in the work.

Consent for publication of individual patient data: For all works that include details, images, or videos relating to individual participants, written informed consent for the publication of these must be obtained from the participants (or their parent or legal guardian in the case of children under 18) and a statement to this effect should appear in the work. A consent form must be made available to the Editor(s) on request and will be treated confidentially. In cases where images are entirely unidentifiable and there are no details on individuals reported within the manuscript, consent for publication of images may not be required. The final decision on whether consent to publish is required lies with the Editor(s).

Patients have a right to privacy that should not be infringed without informed consent. Identifying information, including patients’ names, initials, or hospital numbers, should not be published in written descriptions, photographs, or pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that a patient who is identifiable be shown the manuscript to be published. Authors should identify individuals who provide writing assistance and disclose the funding source for this assistance. Identifying details should be omitted if they are not essential. Complete anonymity is difficult to achieve, however, an informed consent should be obtained if there is any doubt. For example, masking the eye region in photographs of patients is inadequate protection of anonymity. If identifying characteristics are altered to protect anonymity, such as in genetic pedigrees, author(s) should provide assurance that alterations do not distort scientific meaning and the author(s) are responsible to notify the editor(s) in such instances and editor(s) should so note accordingly. The requirement for informed consent should be included in the journal’s instructions for authors. When informed consent has been obtained it should be indicated in the published work.

Journal Author Rights & Permissions


 

I. Definitions and Terminology

Versions of the Article

Pre-print

A draft of an academic article before it has been submitted for peer review or other quality assurance procedure as part of the publication process. This version is also referred to as the Initial Submission. Reuse of this version must exclude the styles/formats used in the Common Ground journal template.

Post-print

A version of an academic article after completion of peer review or other quality assurance procedure including any revisions made as a result of the peer review or quality assurance procedures as part of the publication process. This version is also referred to as the Final Submission. Reuse of this version must exclude the styles/formats used in the Common Ground journal template. This version does not include any copy edits, improvements, or corrections made by our editorial staff during copy editing.

Publisher’s Version/PDF

The final published version of the work including any versions of the work after the Final Submission of the article. This includes any copy edits, improvements, or corrections made by our editorial staff during copy editing, and includes the styles/formats used in the Common Ground journal template and/or the typeset proof. This version is also referred to as the Typeset Proof or the final published article.


 

II. Ownership of the Copyright

Any previously binding agreements with an agency, your employer, or any other commissioning party hold precedence over the author’s copyright from Common Ground Research Networks and are equally bound to the same copyright limitations as the author(s) as specified in the Publishing Agreement.


 

III. Rights and Permissions under Terms of Traditional publication

Traditional publication

Under the traditional publishing agreement option, the author(s) grant Common Ground Research Networks an exclusive international license to publish the work in all formats. publication by any entity other than Common Ground Research Networks must be pre-approved through a reprint agreement with Common Ground Research Networks. The author(s) may make complimentary electronic or printed copies of the work for classes that they teach. They may archive a Pre-print without any restriction. The author(s) may also archive a Post-print version of the work to a closed, institution-only repository. In all cases, the work must attribute the creator(s) and the publisher, including copyright terms, as indicated below in Section III, paragraph two. The author(s) and coauthor(s) may not post Publisher’s Version/PDF of the work to commercial repositories or social media sites such as academia.edu or ResearchGate. They may post the title, the abstract, and a link to the Common Ground bookstore on these or any other websites.

When attributing the creator(s) and publisher of an article under our Terms of Traditional publication, we kindly request that the attribution include a full citation (authors, publication year, article title, journal title, volume, issue, page range, and DOI hyperlink) and acknowledge the following copyright terms: “© Common Ground Research Networks, Authors, All Rights Reserved. Permissions: cgscholar.com/cg_support.”

Traditional Archiving Permissions

Pre-print Archiving

The author(s) may archive Pre-print (before peer review) materials in the repository of their choice without restriction.

  • The Pre-print is allowed to be archived on any institutional repository, open or closed.
  • Archiving of the Pre-print has no embargo period.
  • Archiving of the Pre-print must be accompanied by attribution to the creator(s) and the publisher, including copyright terms, as indicated above in Section III, paragraph two.
Post-print Archiving

The author(s) may archive Post-print materials (after peer review) following these conditions:

  • The Post-print may only be archived on a closed institutional repository.
  • The closed institutional repository must be affiliated with the author(s) past institution(s) or present institution(s).
  • Closed institutional repositories not affiliated with the author(s) institution(s) are restricted from archiving by a twelve-month embargo.
  • Archiving of the Post-print must be accompanied by attribution to the creator(s) and the publisher, including copyright terms, as indicated above in Section III, paragraph two.
Publisher’s Version/PDF Archiving

The author(s) may not archive the Publisher’s Version/PDF under the terms of our Terms of Traditional publication model.

  • The Publisher’s Version/PDF cannot be archived in any repository regardless of the repository status as open or closed, and regardless of the repository affiliation with the author(s).
  • Archiving of the Publisher’s Version/PDF is only available under the terms and permissions of Open Access publication (located in Section IV).

Traditional Re-use Permissions

Pre-print Re-use

The author(s) may use the Pre-print (before peer review) materials on a personal website without restriction, provided proper attribution is given to the creator(s) and the publisher, including copyright terms, as indicated above in Section III, paragraph two.

Post-print Re-use

The author(s) may re-use the Post-print as follows:

  • The author(s) may re-use/republish the Post-print in a noncommercial work only if it is written or edited by the contributing author(s) and provided proper attribution is given to the creator(s) and the publisher, including copyright terms, as indicated above in Section III, paragraph two.
  • The article title, keywords, and abstract of the Post-print may appear on the website of the author(s) institution or the author(s) personal website, in these cases, the website must also provide proper attribution to the creator(s) and the publisher, including copyright terms, as indicated above in Section III, paragraph two.
Publisher’s Version/PDF Re-use

Under the terms of the Traditional publication agreement, in no circumstances is the author permitted any re-use of the Publisher’s PDF. Any and all re-use of the Publisher’s PDF must be arranged through a permissions request or through a reprint agreement.

Traditional Distribution Permissions

Pre-print, Post-print, & Publisher’s Version/PDF Distribution

The author(s) may supply* the Pre-print, Post-print, or Publisher’s Version/PDF to:

  • students and/or use the article for teaching purposes.
  • a research colleague at an academic institution.
  • to authorities for institutional funding evaluations and rankings (such as the RAE).

*only if supplied directly, void if shared via any public server or any shared database.


 

IV. Rights and Permissions under Terms of Open Access publication

Open Access (CC BY-NC-ND)

All scenarios listed below must adhere to the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International public License (CC BY-NC-ND 4.0). The use of this material is not permitted for any commercial use. The use of this material is permitted for noncommercial use provided the creator(s) and publisher receive attribution. No derivatives of this version are permitted. Limited re-use of the Publisher’s Version/PDF is permitted by the author(s) of the published, open access article in specific scenarios, but only those which are noncommercial and listed below under “Open Access Re-use Permissions.”

When attributing the creator(s) and publisher of an article under our Terms of Open Access publication, we kindly request that the attribution include a full citation (authors, publication year, article title, journal title, volume, issue, page range, and DOI hyperlink) and acknowledge the following copyright terms: “© Common Ground Research Networks, Authors, Some Rights Reserved, (CC BY-NC-ND 4.0). Permissions: cgscholar.com/cg_support.”

Open Access Archiving Permissions

Archiving of the Publisher’s Version/PDF or Versions Prior

The open access article can be archived in the following ways:

  • The article can be archived in any institutional repository, open or closed.
  • There is no embargo that prevents an author from archiving the Publisher’s version/PDF.
  • Author(s) re-use of the Publisher’s version/PDF as part of a Thesis/Dissertation can be archived in any institutional repository, open or closed, provided it is noncommercial.

Open Access Distribution Permissions

Distribution of the Publisher’s Version/PDF and Versions Prior

The open access article is permitted for distribution in the following ways:

  • Anyone may supply Publisher’s version/PDF to students/use the article for teaching purposes.
  • Anyone may supply Publisher’s version/PDF to a research colleague at an academic institution.
  • The author may supply the Publisher’s Version/PDF to authorities for institutional funding evaluations and rankings (such as the RAE).
  • The Publisher’s version/PDF may appear on the website of the author(s) institution or on the author(s) personal website, provided its use is noncommercial.
  • The Publisher’s version/PDF may be posted on academic websites such academia.edu or ResearchGate, provided the use is noncommercial and provided that proper attribution is given to the creator(s) and the publisher, including copyright terms, as indicated above in Section IV, paragraph two.
  • Author(s) re-use of the Publisher’s version/PDF as part of a Thesis/Dissertation can be distributed via any noncommercial database, repository, or website.

Open Access Re-use Permissions

Re-use of the Publisher’s Version/PDF or Versions Prior

The author(s) may re-use the Publisher’s Version/PDF in the following ways:

  • The author(s) may republish the Publisher’s version/PDF in a noncommercial book if written or edited by the contributing author(s).
  • The author(s) may re-use the Publisher’s version/PDF as part of a Thesis/Dissertation written by the contributing author(s) provided the Thesis/Dissertation is not used for any commercial purpose. The Publisher’s version/PDF, as part of a Thesis/Dissertation, can be archived in any institutional repository, open or closed, provided it is noncommercial.


 

V. Rights and Permissions under Terms of Premium Open Access publication

Premium Open Access (CC BY)

All permissions must adhere to the Creative Commons Attribution 4.0 International public License (CC BY 4.0). This material is permitted for commercial use provided the creator(s) and publisher receive attribution. Derivatives of this version are permitted, provided that modifications are indicated.

When attributing the creator(s) and publisher of an article under our Terms of Premium Open Access publication, we kindly request that the attribution include a full citation (authors, publication year, article title, journal title, volume, issue, page range, and DOI hyperlink) and acknowledge the following copyright terms: “© The Author(s). Published by Common Ground Research Networks. Distributed under the Creative Commons Attribution License (CC BY 4.0).”

Premium Open Access Permissions

Archiving, Distribution, and Re-use of the Publisher’s Version/PDF or Versions Prior
  • Anyone may archive the article provided that attribution is given. 
  • Anyone may distribute the article provided that attribution is given. 
  • Anyone may re-use the article provided that attribution is given and modifications are indicated. 

 

VI. Terms Requiring Permissions

With the exception of articles published using the Premium Open Access (CC BY) publication model, permissions must be acquired for the following actions:

  • Supplying any article to any commercial organization for republication, re-use, distribution, or web posting is not permitted. Permission for such uses must be arranged through a permissions request or through a reprint agreement.
  • Contributing any article to any commercial book regardless of the author or editor is not permitted. Permission for such use must be arranged through a permissions request or through a reprint agreement.